Home Record · Sample with example data
123 Example St, Hilliard, OH 43026
- Homeowner
- Sample Homeowner
- Built
- 2004 · 2,400 sq ft
- Layout
- 2 story, full basement
- Baths
- 2 full, 1 half
- Member since
- January 2026
- Record updated
- October 14, 2026
This is a sample. The address, people, equipment, and findings are made up for illustration.
Quick reference
- Main water shutoffBasement utility room, behind softener
- Furnace filter16x25x1, MERV 8
- Electrical panelGarage, east wall
- Gas meterOutside, south side
Visit log
Condition scale: 5 Excellent · 4 Good · 3 Fair · 2 Needs attention · 1 Fix now
Fall visit
| Item checked | What I found and did | Condition |
|---|---|---|
| Outside faucets (2) | Hoses off, covers on. Front faucet is frost free; back faucet inside shutoff closed and drained. | GoodCondition 4 of 5 |
| Furnace filter | Replaced 16x25x1 MERV 8. Old filter moderately dirty. | GoodCondition 4 of 5 |
| Sump pump | Tested with 5 gal. Kicked on at 9 in., cycled in 14 sec. Discharge line clear to yard. | ExcellentCondition 5 of 5 |
| Smoke and CO alarms (7) | All tested. Replaced 9V battery in basement CO alarm. | GoodCondition 4 of 5 |
| Main water shutoff | Turned off and on. Tag still in place. | GoodCondition 4 of 5 |
| Leak sensors (4) | All online. Batteries 80% or higher. | ExcellentCondition 5 of 5 |
Notes: Gutters on the back of the house are full of leaves. Downspout by the deck is draining toward the foundation.
Summer visit
| Item checked | What I found and did | Condition |
|---|---|---|
| HVAC filter | Replaced 16x25x1. AC condenser coil rinsed, 18 in. clearance OK. | GoodCondition 4 of 5 |
| Condensate line | Flushed with vinegar. Draining freely. | GoodCondition 4 of 5 |
| Dryer vent | Lint buildup at exterior hood. Cleaned hood, flap closes. | FairCondition 3 of 5 |
| Water heater | Visual check. No leaks or rust at fittings. Relief valve pipe in place. | FairCondition 3 of 5 |
| Leak sensors (4) | All online. | ExcellentCondition 5 of 5 |
Notes: Water heater is 11 years old. Working, but plan for replacement.
Spring visit
| Item checked | What I found and did | Condition |
|---|---|---|
| Outside faucets (2) | Turned back on. No leaks inside or out. | ExcellentCondition 5 of 5 |
| Sump pump | Tested. Cycled normally. Backup float alarm tested. | ExcellentCondition 5 of 5 |
| Furnace filter | Replaced 16x25x1. | GoodCondition 4 of 5 |
| Smoke and CO alarms (7) | Tested. Upstairs hall smoke alarm dated 2015. | FairCondition 3 of 5 |
| Caulk at tubs and showers | Hall bath tub caulk cracked at back corner. | Needs attentionCondition 2 of 5 |
Notes: Hall bath caulk should be redone before it lets water behind the tile.
Winter visit
| Item checked | What I found and did | Condition |
|---|---|---|
| Main water shutoff | Located in basement utility room, behind water softener. Tested and tagged. | GoodCondition 4 of 5 |
| Furnace filter | Replaced. Recorded size 16x25x1. | GoodCondition 4 of 5 |
| Leak sensors (4) | Installed under kitchen sink, dishwasher, water heater, and washer. | ExcellentCondition 5 of 5 |
| Humidifier | Pad replaced. Damper set to winter. | GoodCondition 4 of 5 |
| Smoke and CO alarms (7) | Mapped and tested. | GoodCondition 4 of 5 |
Notes: Baseline visit. Every system located, labeled, and photographed.
Systems inventory
| System | Make and model | Installed | Age | Filter, size, and notes |
|---|---|---|---|---|
| HVAC: furnace | Carrier 59SC5, gas | 2017 | 9 yrs | Filter 16x25x1, MERV 8. Change every 3 months. Located basement, north wall. |
| HVAC: central AC | Carrier 24ACC6, 3 ton | 2017 | 9 yrs | Condenser on east side of house. Keep 18 in. clear. |
| Humidifier | Aprilaire 600 | 2017 | 9 yrs | Pad: Aprilaire #35. Replace each fall. |
| Water heater | A.O. Smith, 50 gal gas tank | 2015 | 11 yrs | Typical life is 8 to 12 years. Plan to budget for replacement. |
| Sump pump | Zoeller M53, 1/3 hp | 2021 | 5 yrs | Battery backup with high water alarm. Battery replaced 2024. |
| Water softener | Whirlpool WHES40 | 2019 | 7 yrs | Main shutoff is behind it, left side. |
| Main water shutoff | Gate valve, 3/4 in. | Original | Unknown | Tagged. Turns freely as of Oct 2026. |
| Smoke and CO alarms | 7 total, 2 combo | Mixed | 2015 to 2024 | Upstairs hall smoke alarm dated 2015. Replace (10 year life). |
| Leak sensors | 4 Wi-Fi sensors | 2026 | New | Kitchen sink, dishwasher, water heater, washer. |
Recommendations
Items marked for a licensed trade are yours to schedule with whoever you like. I don't do plumbing, electrical, or HVAC repair.
- HighNext visit
Replace the upstairs hall smoke alarm
Dated 2015, past its 10 year life. Inexpensive, and I can swap it at the next visit.
- HighBefore winter
Clean gutters and redirect the deck downspout
Water is draining toward the foundation. Add an extension or splash block.
- MediumThis season
Re-caulk the hall bath tub
Crack at the back corner. Keeps water from getting behind the tile.
- MediumWithin 1 to 2 years
Budget for a new water heater
11 years old and working. No leaks yet. Getting a quote now beats an emergency swap.
- LowWithin a year
Have the dryer vent duct cleaned
Hood was linty in July. A full duct cleaning every couple of years is a good habit.
- LowYearly
Service the furnace and AC
Not part of my visits. Worth a yearly tune up from a licensed HVAC company.